WINNER | Best Spec Writing Software - 2025

by Travel & Hospitality Tech Outlook

Trusted by Leading Interior Design Firms

Industry Standard

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  • Devon & Devon
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  • Rockwell Group
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Use what the Pros use

Trusted by Leading Interior Design Firms

Why Interior Design Firms Continue to Choose Specsources - It's simple.

Specsources was built with input from the largest design firms.

Simplify your workflow - Organize your projects – Maximize the functionality
while making it easy-to-use.

No product has the range of features and flexibility of Specsources. Not one.

And we continue to innovate - with updates based on user feedback 6-10x a year.

“We never could have built the Kimpton La Peer Hotel in West Hollywood without Specsources.”

ATELIER GULLA JONSDOTTIR

“I’ve used Specsources while working at the world’s top hospitality firms and now with my own firm. Their web-based platform is robust and user-friendly. If you’re a designer who isn’t using this, you’re wasting time.”

Julia Henry – J.Henry Design

“We never could have built the Kimpton La Peer Hotel in West Hollywood without Specsources.”

ATELIER GULLA JONSDOTTIR

“I’ve used Specsources while working at the world’s top hospitality firms and now with my own firm. Their web-based platform is robust and user-friendly. If you’re a designer who isn’t using this, you’re wasting time.”

Julia Henry – J.Henry Design

“We never could have built the Kimpton La Peer Hotel in West Hollywood without Specsources.”

ATELIER GULLA JONSDOTTIR

SpecWeb

One complete FF&E spec writing solution

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SpecGrab

Specsources' Browser Extension

Works on any browser

Create specs from ANY manufacturer's website

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SpecWeb

Completely Web-Based

Hosted on Microsoft's Azure Cloud

Used by the biggest firms Affordable for the smallest

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SpecBim

Optional Revit Add-in

Pass Areas, Rooms and Quantities from Revit to Specsources

Specsources has been integrated with Revit for over a decade

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SpecWeb Workflow

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Utilize one section or all

Over 20 years of industry experience. Always innovating.

Specsources launches updates with new features based on designer feedback at least every quarter

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SpecWeb Features

Now with Chinese, Japanese & Spanish Language Support

Address Books

  • Manufacturers and Vendors.
  • Project Addresses.
  • Assign Vendors to Manufacturers.
  • Assign Vendors to Offices.
  • Import your list, copy from our list or add one at a time.
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Data Templates

    • Admins create Templates in advance to save Designers time.
    • Create based on Client Standards or your firm’s.
    • Pre-check Submittals, Create Labels and add Special Instructions.
    • Once a Template is created, Designers just fill in the blanks.

 

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Budget Builder

  • Create preliminary budgets or during the project.
  • Estimate Project cost per square foot.
  • Find out our Reports
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Catalog

  • Add Items you frequently spec.
  • Upload or drag-n-drop from the web.
  • Tag with keywords to find items in the future.
  • Import one or multiple catalog items into your Project.
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Spec Sheet

    • Add primary image and two detail / finish images.
    • Attach / link other Specs.
    • Add unlimited additional images.
    • Add unlimited PDFs – any size.

 

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Spec Books

  • Print by Alphanumeric, Item Type, Area, Room,  manufacturer, Vendor, Supplied / Installed, Issued Date or Revision Date.
  • Turn any page on or off.
  • Show attached items after the main Spec or grouped at the end.
  • Admins can setup Company Default printing options for standard print jobs.
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Reports

  • Dozens of reports.
  • Budgets, Punch Lists, Items by Room, Room Matrices and many more!

Custom Report Builder

Create and Save your own reports using ANY of the fields in SpecWeb.

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Purchase Orders

  • Add Items directly from your Project.
  • Add PDF’s and Items from existing Specs.
  • Add unlimited Acknowledgements, Payment Requests and Documents.
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Bids & Approvals

  • Internal and external messaging.
  • Create and compare bid packages from Vendors.
  • Clients can approve your specs at no additional cost.
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Product Marketplace

  • Designers can browse new hot products
  • View by category and price
  • Create specs

Are you a manufacturer?

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Plans & Pricing

Yearly Monthly
SpecWeb

(WEB - BASED)

$80 per month

  • Pricing is for named users
    (Contact us for concurrent pricing)
  • Attach unlimited external Team Members for no cost
  • Includes SpecGrab - Create specs from ANY manufacturer website
SpecWeb

(WEB - BASED)

$995 per year

  • Pricing is for named users
    (Contact us for concurrent pricing)
  • Attach unlimited external Team Members for no cost
  • Includes SpecGrab - Create specs from ANY manufacturer website
SpecBIM

(OPTIONAL REVIT ADD-IN)

Contact us

  • Works with last 5 years of Revit
  • Licensing is for unlimited users
  • Sync data from unlimited Projects

Blogs

April 22, 2026

FF&E Specification Management for Interior Design Teams

Every interior design project depends on the quality of its documentation. You can have strong design ideas, a solid budget, and a capable procurement team, but if your FF&E specifications are inconsistent or poorly managed, problems will follow quickly. A project does not usually fail because one item was chosen...

April 13, 2026

The Rise of Smart Design Workflows in Modern Projects

Interior design has always been a balance between creativity and coordination. While the visual outcome of a project is what people see, the real success of a project depends on what happens behind the scenes. Decisions, documentation, approvals, and communication all come together to shape the final result. In today’s...

April 12, 2026

How AI Is Changing Interior Design Specifications Today

The interior design industry has always demanded precision. Behind every beautifully finished hotel lobby or high-end residential project is a mountain of documentation: product specifications, procurement data, vendor communications, and revision histories. For decades, this work was done manually, and it was slow, error-prone, and expensive. Today, that is changing....

April 3, 2026

Why Design Data Organization Impacts Project Outcomes

Introduction When people think about successful interior design projects, they usually focus on creativity, materials, and execution. What often goes unnoticed is the system that supports all of it, the organization of design data. Behind every well-executed project lies a structured flow of information that connects ideas to reality. Design...

April 2, 2026

How Design Teams Maintain Consistency Across Projects

Introduction Consistency in design is one of those things that feels obvious, until you try to maintain it across multiple projects. Designing a single space with a clear visual identity is manageable. But when teams handle multiple projects simultaneously, often across different locations, timelines, and stakeholders, consistency becomes much more...

March 13, 2026

Why Accurate Design Documentation Matters in Modern Design

Introduction Interior design projects rely on clear communication between multiple stakeholders. Designers must communicate their vision to procurement teams, contractors, vendors, and clients through structured documentation. When documentation is incomplete or inconsistent, misunderstandings can easily arise. This is why accurate design documentation plays such a critical role in modern projects....