WINNER | Best Spec Writing Software - 2025

by Travel & Hospitality Tech Outlook

Trusted by Leading Interior Design Firms

Industry Standard

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  • IHG
  • Devon & Devon
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  • ESA Logo
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  • Gulp Black
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  • IHG
  • Devon & Devon
  • Edward Gaming
  • Rockwell Group
  • HBA
  • Coran
  • Dileonardo
  • 100 Logo

Use what the Pros use

Trusted by Leading Interior Design Firms

Why Interior Design Firms Continue to Choose Specsources - It's simple.

Specsources was built with input from the largest design firms.

Simplify your workflow - Organize your projects – Maximize the functionality
while making it easy-to-use.

No product has the range of features and flexibility of Specsources. Not one.

And we continue to innovate - with updates based on user feedback 6-10x a year.

“We never could have built the Kimpton La Peer Hotel in West Hollywood without Specsources.”

ATELIER GULLA JONSDOTTIR

“I’ve used Specsources while working at the world’s top hospitality firms and now with my own firm. Their web-based platform is robust and user-friendly. If you’re a designer who isn’t using this, you’re wasting time.”

Julia Henry – J.Henry Design

“We never could have built the Kimpton La Peer Hotel in West Hollywood without Specsources.”

ATELIER GULLA JONSDOTTIR

“I’ve used Specsources while working at the world’s top hospitality firms and now with my own firm. Their web-based platform is robust and user-friendly. If you’re a designer who isn’t using this, you’re wasting time.”

Julia Henry – J.Henry Design

“We never could have built the Kimpton La Peer Hotel in West Hollywood without Specsources.”

ATELIER GULLA JONSDOTTIR

SpecWeb

One complete FF&E spec writing solution

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SpecGrab

Specsources' Browser Extension

Works on any browser

Create specs from ANY manufacturer's website

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SpecWeb

Completely Web-Based

Hosted on Microsoft's Azure Cloud

Used by the biggest firms Affordable for the smallest

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SpecBim

Optional Revit Add-in

Pass Areas, Rooms and Quantities from Revit to Specsources

Specsources has been integrated with Revit for over a decade

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SpecWeb Workflow

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Utilize one section or all

Over 20 years of industry experience. Always innovating.

Specsources launches updates with new features based on designer feedback at least every quarter

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SpecWeb Features

Now with Chinese, Japanese & Spanish Language Support

Address Books

  • Manufacturers and Vendors.
  • Project Addresses.
  • Assign Vendors to Manufacturers.
  • Assign Vendors to Offices.
  • Import your list, copy from our list or add one at a time.
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Data Templates

    • Admins create Templates in advance to save Designers time.
    • Create based on Client Standards or your firm’s.
    • Pre-check Submittals, Create Labels and add Special Instructions.
    • Once a Template is created, Designers just fill in the blanks.

 

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Budget Builder

  • Create preliminary budgets or during the project.
  • Estimate Project cost per square foot.
  • Find out our Reports
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Catalog

  • Add Items you frequently spec.
  • Upload or drag-n-drop from the web.
  • Tag with keywords to find items in the future.
  • Import one or multiple catalog items into your Project.
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Spec Sheet

    • Add primary image and two detail / finish images.
    • Attach / link other Specs.
    • Add unlimited additional images.
    • Add unlimited PDFs – any size.

 

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Spec Books

  • Print by Alphanumeric, Item Type, Area, Room,  manufacturer, Vendor, Supplied / Installed, Issued Date or Revision Date.
  • Turn any page on or off.
  • Show attached items after the main Spec or grouped at the end.
  • Admins can setup Company Default printing options for standard print jobs.
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Reports

  • Dozens of reports.
  • Budgets, Punch Lists, Items by Room, Room Matrices and many more!

Custom Report Builder

Create and Save your own reports using ANY of the fields in SpecWeb.

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Purchase Orders

  • Add Items directly from your Project.
  • Add PDF’s and Items from existing Specs.
  • Add unlimited Acknowledgements, Payment Requests and Documents.
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Bids & Approvals

  • Internal and external messaging.
  • Create and compare bid packages from Vendors.
  • Clients can approve your specs at no additional cost.
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Product Marketplace

  • Designers can browse new hot products
  • View by category and price
  • Create specs

Are you a manufacturer?

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Plans & Pricing

Yearly Monthly
SpecWeb

(WEB - BASED)

$80 per month

  • Pricing is for named users
    (Contact us for concurrent pricing)
  • Attach unlimited external Team Members for no cost
  • Includes SpecGrab - Create specs from ANY manufacturer website
SpecWeb

(WEB - BASED)

$895 per year

  • Pricing is for named users
    (Contact us for concurrent pricing)
  • Attach unlimited external Team Members for no cost
  • Includes SpecGrab - Create specs from ANY manufacturer website
SpecBIM

(OPTIONAL REVIT ADD-IN)

Contact us

  • Works with last 5 years of Revit
  • Licensing is for unlimited users
  • Sync data from unlimited Projects

Blogs

December 12, 2025

How Digital Tools Shape Today’s Interior Specs

Interior design has always balanced creativity and precision, but the shift toward digital workflows has taken the industry to an entirely new level. Today’s interior specifications, once dependent on manual drafting, paper catalogs, and fragmented communication, are now shaped by powerful digital platforms that streamline selection, documentation, collaboration, and verification....

December 11, 2025

Modern Ways Designers Manage FF&E Projects Smarter

If you’ve ever worked on a design project where the FF&E flow felt like a total circus, emails everywhere, files lost in random folders, vendors replying on their own “creative timelines”, you’re not alone. The truth is, FF&E project management has changed more in the last five years than it...

December 4, 2025

Smarter FF&E Specs for Modern Design Teams

Smarter FF&E Specs for Modern Design Teams If you work in interiors, especially in commercial or hospitality settings, you already know this: FF&E specification management can either make your project feel like a smooth ride or a never-ending headache. Every project has a million moving parts, a thousand product details,...

December 3, 2025

Why Digital Spec Libraries Matter Today

If you’ve been in the design, FF&E, or procurement world long enough, you already know one universal truth: Keeping track of specs manually is a straight-up nightmare. Files everywhere. Old PDFs. Missing cut sheets. Random product images were saved to someone’s desktop. A spec sheet named "FINAL_FINAL_v3_REALLYFINAL.xlsx."It’s chaos. And honestly?...

November 25, 2025

How to Source Sustainable FF&E Products

Suppose you're a designer trying to balance aesthetics, budgets, and timelines while also making sustainable choices. In that case, you already know, it’s not as simple as picking the “eco-friendly” sticker on a product page. The world of sustainable FF&E products is full of buzzwords, grey areas, and brands that say all...

November 24, 2025

FF&E Vendor Checklist for Designers

Choosing the right FF&E vendor shouldn’t feel like a gamble, but for a lot of designers, it does. One wrong supplier can tank timelines, blow budgets, and turn a beautiful concept into a logistical migraine. That’s exactly why having a solid FF&E vendor checklist in your back pocket is a...