Looking for a simple & easy way to manage your spec writing process? You're in the right place! Electronically create FF&E specification sheets and collaborate with your colleagues, all in one secure place!


  • Completely web-based
  • Runs on ANY browser
  • Hosted on Microsoft’s Azure cloud network
  • SQL Server database engine


  • No limit to the number of Projects or Specs that can be created
  • Use Specsources starter data or add your own

User Permission Levels

  • Eight different permission levels
  • Designers from different Offices can be assigned to Projects with different permission levels


  • Completely customizable and unlimited data templates
  • Completely customizable Item # builder – create by Item Type, Area Code, free text or any combination
  • Mass import Addresses through Excel, add from Specsources’ list or manually enter
  • Link Vendors to Manufacturers
  • Customize Submittals, Units of Measure, and Status Colors
  • Archive Projects to remove them from the active list

Spec Sheets

  • Images sized automatically and live on the server, not on the desktop
  • Upload unlimited pages of images - .jpeg, .gif, .png, .bmp, .webp
  • Drag-n-drop images from your computer or the web
  • Add spec pricing and budgets with UNLIMITED markups and discounts
  • Highlight any field or text in any color
  • Attach unlimited COMs and COLs and automatically track qtys Project-wide
  • Upload unlimited pages of PDFs for the project or for the spe
  • Assign specs to a Room or a Room to the spec


  • Robust Spec Copy feature – Copy one or multiple specs between Projects and choose from selectable options of what gets copied

Catalog Library

  • Upload unlimited Catalog Items to re-use
  • Customizable Categories with Sub-categories can be assigned to Catalog Items
  • Add searchable tags
  • Mark Catalog Items as live or discontinued

Budget Builder

  • Create unlimited preliminary budgets including Tax, Freight, Installation and Shipping
  • Create specs with a click from the initial budget

Purchase Orders

  • Create PO’s and add info from existing specs
  • Create Invoices from existing POs
  • Track PO status


  • Print by Alphanumeric, Area, Location, Mfr, Vendor, Room Type, Issue Date, Rev Date, Furnished and Supplied by
  • Print any report to PDF or save to Excel
  • Dozens of budget and other reports
  • Build your own reports with our custom report builder


  • Set up different Project Standards for various Clients or sectors within your firm
  • Eight levels of user access can be set by an Admin
  • Team Access allows external members to comment, price and print


  • Export Control #, Area, Location and Qtys directly from Revit to Specsources - all versions of Revit supported
  • Keeps all counts accurate between the model and the Specsources’ Project
  • Recognizes linked models, nested furniture, rooms in different linked models and design options
  • Create virtual copies of one room’s items into another room without adding families to that room.

Industry Standard

Trusted by Leading Interior Design Firms